If your business is global and you frequently email and create docs in another language, you will love this gmail tip of the day! Even if you don’t speak another language, it’s pretty cool to play with.
This is a brand new feature Google rolled out just this month. Google now allows you to enter text with your mouse, and characters mapping your handwriting will display below the text you entered. You simply select the correct character, place your cursor (in the body of an email) and the character will be placed. Here’s how:
1. Select settings from your gear icon.
2. Under the General tab, the first item will be language. Select Enable input tools, then click Edit tools. (Be sure to scroll down to the bottom and save changes).
3. After selecting edit tools, this window will popup. Google has over 40 languages to select from. Highlight the appropriate language (you may select as several), click on the arrow, make sure you click ok.
4. You will now see this pencil icon next to your gear icon. Click on the pencil icon to get started with handwriting input.
5. When you click on the pencil, this window will appear. You may open your email compose window before or after this step (this is where you will be insert any characters from your handwriting input). Begin to enter text with your mouse (please note that we at Lark IT do not speak Chinese, and are simply trying give a demonstration). As you see below, we entered a star, if you look directly below that you are given a selection of characters based on your handwriting.
6. Place your cursor where you want the character to be placed, click on the correct character and….
There it is! Pretty cool huh? If you have any questions about Google Apps or any IT concerns, please call 303-219-0682 or email us firstname.lastname@example.org.
Have you notice your Google interface is looking a little different. No need to worry, it’s still as simple as ever.
Instead of accessing your calendar, drive and other apps via the bar at the top of your interface, now you simply click the icon to the upper right and everything you need is right there.
Did you know if you type the word “attach” anywhere in the body of your email and then forget the attachment Google will remind you that you there’s no attachment when you hit send. This way, you can cancel the sending, include the attachment and send. Google is pretty smart!
Have you noticed your inbox is looking a little different lately? Maybe you haven’t even been aware of the change. Gmail has recently released the new inbox interface. Your emails will be automatically grouped into the categories you choose.
To customize your inbox, click on configure inbox.
Select the categories you want to appear.
It’s as simple as that! No need to worry, if you’re comfortable with the way your inbox is now, don’t select any categories and you won’t notice a difference.
Whether you’re just starting out with Google Apps or you’re a seasoned pro, there are always helpful tools and tricks to make your work more efficient. Most of the IT consultants at Lark IT pinpoint the Labs feature as one of their favorites. These nifty, easy-to-enable features add functionality to enhance your experience with Google Apps.
One of our most used features is the “undo send” function in Gmail Labs. We’ve all been there: you dash off a strongly worded email in the heat of emotion and hit send before you’ve really thought it through. Or you spend hours laboring over a spreadsheet and composing a summary email . . . only to send it out to all the bigwigs with no attachment. Gmail’s “undo send” feature allows you to cancel that message with a simple click. There’s no longer a need to yank out your Ethernet cable or rush over to the recipient’s office and try to distract them while you delete the email from their inbox. Also long gone are the days of trying to quell your panic enough to navigate the clunky “message recall” maze on Outlook. This lab simply gives you the opportunity to undo sending your messages for a predetermined time selected by you; no need to even get the IT professionals involved!
Keep reading to learn how to enable Labs in your office (double click on any picture to make it bigger):
Step One: Click on the gear icon and select Settings.
Step Two: click on the Labs tab.
Step Three: Enable the undo send lab. Scroll to the bottom and save changes.
Step Four: Click on the General tab under settings. Scroll down to the undo send option and select the amount of time you would like to have the undo send option appear for before the email sends. Scroll down again and save changes.
The next time you send an email you will see the “undo send” option at the top of your screen.
If you click undo send your email compose window will pop back up and you can edit accordingly.
These simple steps are pretty much guaranteed to make life a little easier for you and your colleagues. For more information on Google Apps, the on-site Google Apps training we provide in Denver and beyond, or any of our other IT consulting services, contact us today.